Click the down arrow next to Outlook in the upper-left corner of the web page, and click Calendar. To activate the reminder feature as you’re setting up a new meeting or appointment, click the down arrow on the Reminder icon in the Ribbon (it looks like a bell): Want to save some time in Microsoft Outlook? Here are 5 tricks to help you get the most out of Outlook. And if you need more in-depth assistance, consider CMIT’s email archiving, access, and recovery solution. You can then open up Outlook to get started on that email. Meetings with many exceptions will produce a ‘meeting series’, which can quickly become difficult to manage and can result in calendar inconsistencies. All listed attendees will also be able to view the meeting on their calendars once they accept your invitation. To access this feature, simply click on Scheduling Assistant on the main Meeting scheduling tab. We’ll discuss the following important topics in this article: When you plan a new meeting in Outlook Calendar, you can set the topic, specify the attendees, and define when and where the meeting will take place, all from a single interface. User adoption should be a primary concern, and to ensure success in that, you'll want to very carefully plan the communication of the change to your employees. Marketing Communications Manager @ Sherweb, Scheduling a meeting with Outlook Calendar. If you use Outlook as your daily manager, consider a simple system — #1, #2, #3, or whatever works best for you — to apply to all Calendar items. The calendar embedded in Outlook offers all sorts of ways to view events and schedules, and they’re often much more user-friendly than Outlook’s web app or even other calendars. There’s also a Planner mobile app, so you can synchronize the Planner calendar to Outlook and gain mobile access to your calendar of choice. For more tips on how to make the most out of your Outlook calendar, access the Beezix Outlook 2016 Mail, Calendar, People, Tasks, Notes Quick Reference guide. In this guide, we'll show you the steps to create an "Out of Office" calendar event using the Outlook 2016 app, Outlook on the web, and in the Mail & Calendar app for Windows 10. We search through folders when we need to find critical communications or important contacts. You can organize emails within Outlook in a multitude of ways under the Move > Rules section: by sender, by date, by email size, by recipient, by subject line. By using the Calendar you can create appointments and events, organize meetings, view group schedules, and much more. Communicate Change. This is great for quick tasks that don’t need to be manually entered into your calendar. We open it first thing in the morning to check and respond to waiting emails. Like Microsoft Word, Excel, and other Office apps, Outlook has unique keyboard shortcuts so you don't have to waste time moving your mouse around or drilling down through menus. Search our blog to find more articles about technology for Managed Service Providers. A calendar view appears. Categorize, Categorize, Categorize. Microsoft Outlook Calendar is an excellent tool for maintaining and scheduling meetings, activities, events, and tasks. If you use Outlook as your daily manager, consider a simple system — #1, #2, #3, or whatever works best for you — to apply to all Calendar items. A Microsoft 365 subscription offers an ad-free interface, custom domains, enhanced security options, the full desktop version of Office, and 1 TB of cloud storage. 10. The shortcuts below work across the whole program, so you can get more done whether you're reading emails or adding meeting events to your calendar. Take action to keep your inbox streamlined. This is because non-processed meeting requests can (at least in the long term) generate a wide range of issues, such as strange calendar behavior and invite inconsistencies. In a corporate environment, Outlook will typically look for the chosen users in the Global Address list. Outlook puts you in control of your privacy. Here are some of my favorite hacks, tricks and features that can help you improve your productivity and get more out of your Microsoft 365 subscription: Pay attention to Tell Me. We help you take charge with easy-to-use tools and clear choices. Save this guide somewhere handy. Outlook can help by showing calendars alongside each other. Microsoft Outlook Calendar allows you to nominate another person, known as a delegate, to receive and answer e-mails and meeting requests on your behalf. With Outlook Calendar contact us today if you frequently use a laptop with just a pad. 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